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Annual Meeting of Members 2020

Annual Meeting of Members 2020

Annual Meeting of Members 2020

As a community retailer, we are committed to ensuring the safety of both our colleagues and our members, which is why we have had to change the way we are facilitating our director elections, holding our Annual Meeting of Members (AMM) and paying out dividend due to the coronavirus pandemic.

Director elections

Ordinarily our members could vote for their chosen candidate online, in-store and at the AMM, however given the current situation, we don’t want to put any of our colleagues or members at unnecessary risk. With this in mind, we have taken the decision to offer online voting only.

How to cast your vote

You will need to have access to our Member Portal to be able to cast your vote. If you don’t already have access, you can do so by clicking here.

To ensure transparency, impartiality and security, we have appointed UK Engage to run our election process and voting is open until midnight on Sunday 31 May 2020.

Votes will be counted and verified by UK Engage and the results announced during the AMM on Wednesday 3 June 2020.

Vote now

AMM event

This is your opportunity to find out how your Society has performed over the previous year, hear about future plans and ask any questions you may have about the business.

This year we will be holding our AMM online via our Member Portal. If you don’t already have access to the Member Portal, you can do so by clicking here.

When

Wednesday 3 June 2020 at 7:30pm

Agenda

  1. To confirm the minutes of the Annual Meeting of Members held on 14 and 15 May 2019.
  2. To receive the report from the Board of Directors for the 52-week period ending 12 January 2020.
  3. To receive the audited financial statements for the 52-week period ending 12 January 2020, and declaration of the dividend.
  4. To elect one Jersey member, the sole candidate for Guernsey having been uncontested.
  5. To authorise the Board of Directors to appoint a suitable firm of accountants to serve as the Society’s auditor, if thought fit.

Note: Rule 9.12 Meetings – members only are entitled to vote at this meeting.

Notice of meeting

Dividend payout

We understand that the current situation our islands are facing is worrying for everyone, and we want to reassure our members that we will still be crediting member share accounts with their dividend, once it has been declared and approved by those attending our AMM.

We need your help to minimise risk to others by delaying withdrawing your dividend until the lockdown restrictions have been eased.

The weeks and months following dividend payout are the Society’s busiest time as members come to the Member Service Counters to claim their dividend.  

We want to ensure that our colleagues and members are protected from the potential threat of coronavirus, which is why we have had to make changes in the way we handle your dividend payout 

Dividend paid to you is yours and will always be available to you to withdraw whenever you need it, whether that be straight after the AMM or in five years’ time. Money held in your share account will even earn interest which is paid in January, so the more you save, the more you can earn. 

If, however, you do require your dividend, we can send this to you by cheque. Most banking apps allow their customers to pay in cheques without having to visit their local branch, simply by taking a picture of it via the bank’s app. Please understand that there may be a short delay in receiving your cheque, as we deal with a number of requests.

If you are unable to accept a cheque and require your dividend in cash, we are limiting the number of post office counters we are able to facilitate this from. We need to make sure we adhere to social distancing guidelines and keep customers 2 meters apart from others while queuing.  

Cash dividend payout will only be facilitated from the Don Street Post Office and no member services will be available from any other post office counter.  

We hope you understand why we have had to make this decision and we thank you for your continued support.  

You will need to have access to our Member Portal to be able to request your dividend to be sent to you by cheque. If you don’t already have access, you can do so by clicking here. 

We would recommend that if you would like a cheque sent, that you request this as soon as possible via the Member Portal. Once dividend has been declared, we can send to you a cheque as quickly as possible. 

We understand that you may have questions in relation to your dividend, so we have put together a list of frequently asked questions to help. 

FAQs