NOTICE OF MEETING
Notice is hereby given that the Annual Meeting of Members’ of the Society will be held virtually in:
Jersey and Guernsey
On Wednesday 3 June 2020 via the GoToWebinar platform, commencing at 7.30pm.
- To conﬁrm the minutes of the Annual Meeting of Members’ held on 14 and 15 May 2019
- To receive the Board of Directors’ report for the 52 week period ended 12 January 2020
- To receive the audited financial statements for the 52 week period ended 12 January 2020, and declaration of the dividend
- To elect one Jersey member to the Board of Directors, the sole candidate in Guernsey having been uncontested and
- To authorise the Board of Directors to appoint a suitable firm of accountants to serve as the Society’s auditor, if thought fit.
Note: Rule 9.12 Meetings – members only are entitled to vote at these meetings.
By order of the Board of Directors
C Lintell, chief governance officer and Society secretary
STANDING ORDERS FOR MEMBERS’ MEETINGS
1. The order of business at every ordinary or special meeting of the Society shall be in accordance with the printed agenda or order of business issued with the notice of the meeting.
2. Only one member shall speak at a time and he/she shall be standing and address the chair.
3. The time allowed for making any speech, except for the chair’s address or any formal report to the meeting, shall not, except by consent of the meeting, exceed the following limits:
(a) any speech and discussion - 5 minutes
(b) any speech moving a resolution or amendment - 10 minutes
(c) a reply by the mover of any resolution - 5 minutes
An extension of the above times, not exceeding 5 minutes in any case, may be allowed by consent of the meeting.
4. No member shall be allowed to speak more than once on the same question (except a mover of a resolution to reply to the discussion) unless permission be given to explain, or the attention of the chair be called to a point of order.
5. Whenever an amendment is made upon a motion, no second amendment shall be taken into consideration unless the ﬁrst amendment is disposed of. If an amendment be carried it shall then become a substantive motion.
6. The mover of an original motion to which no amendment is submitted shall have the right to reply to the discussion on such motion. The mover of an original motion shall also have the right of reply to the discussion on any amendment, provided only one amendment is submitted. In the event of more than one amendment being submitted, the mover of the original motion shall have the right of reply to the discussion on the ﬁrst amendment. Should such ﬁrst amendment be defeated, the mover of the original motion shall have the right of reply to the discussion on subsequent amendments, but should an amendment be carried the mover of such amendment shall have the right of reply to the discussion on subsequent amendments until one is carried.
Movers of amendments that are carried shall have similar rights as their predecessors having the right of reply.
The mover of an original motion or of any amendment losing his/her right of reply shall not be debarred from taking part in subsequent discussion of the business under consideration. The right of reply should be exercised only after discussion has closed and subsequently no further debate shall be allowed on the question. No new matter shall be introduced in reply to discussion.
7. That “the question be now put” be moved on any business before the meeting at any time except when a speaker is addressing the meeting, and if seconded shall at once be put to the vote without any discussion, unless it shall appear to the meeting that such a motion is an abuse of the standing orders or an infringement of the rights of members. If the question be decided in the afﬁrmative, the question before the meeting shall immediately be put and decided without further debate.
8. When the chair rises to speak, members’ shall immediately take their seats.
The decision of the chair on any point shall not be open for discussion, and it shall be his/her duty to observe that the standing orders are obeyed, unless any of them are suspended which can only be by the consent of two thirds of the members present at the meeting.